Calibration is the process of comparing measurement data provided by a device to those of an accurate calibration standard. There can be challenges using a paper-based calibration system. Paper-based calibration is known to be time consuming, difficult to use, slow to implement and expensive, making it painful. It can become stressful for companies when it comes to completing audits when records are disorganized or lost. Using a paper-based system can be unreliable and labor intensive. It can be very inconvenient for technicians when their data is only in one place at time, limiting the ability to collaborate or easily review information for actionable insights. That being said, using a paperless calibration system can solve those challenges. Continue reading to learn how using a paperless system can benefit your business.

An Electronic Calibration Management System is a digital solution that helps manage assets, schedules, creating reports, metrics, and certifications. It is also more time efficient in recording results while assuring that all the information is accurate. It will result in better business outcomes, making it easier for technicians and workers to complete calibrations and reporting on their activities and results. Using a paperless calibration management system helps to improve overall operations, such as lowering costs per calibration, faster results, and allows for greater certainty of control and compliance. It is necessary for industries such as life sciences, food and beverage, and chemical manufacturing companies to adhere to quality, safety, and other types of regulatory compliance. Only when quality management tasks are integrated into the solution can a fully paperless calibration system be established.

Benefits of Paperless Calibration:

1. Optimizing Workflows
Workflows help create an automated scheduling system, allow for streamlining work assignments, data collection/submission, work instructions and acknowledgement/sign off.

2. Time Saving
By using a paperless calibration system technicians and engineers don’t have to spend unnecessary time to prepare, document and save calibration data. Without a paperless approach it can take more than 5 additional steps to complete the calibration, which is generally time consuming.

3. Reduces Errors
Using a system that allows for input of data to calculate results for you helps with legibility, eliminating poor data entry, providing immediate pass/ fail determination, and will recalculate your limits based on actual input. Errors are less likely to occur when using a paperless system because you don’t have to worry about mistakes and modifications in order to complete the calibration.

4. Software Integration
Having the ability to integrate with a software to help consolidate all calibration data and activity into a single database/application. It makes it easy to transfer data from a calibrator to a laptop.

In conclusion, using a paperless calibration system leads to increased productivity, improved quality of the solution and reduced cost of the calibration process. Paperless calibrations are a great way for companies to save time, reduce error, and create an efficient way to calibrate.

After seeing clients switch over to a paperless calibration system, we witness companies increasing overall efficiency with cost-effective solutions. An example of a paperless calibration software is ProCal. ProCal is compatible with meeting calibration requirements and makes the audit process easier. It allows you to retain the results safely in the calibration program. In addition, with ProCal, a full support team is available for help and answer any questions one may have.

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